Privacy Policy

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BETHANYCINEMATICSLTD (“we”, “us”, “our”) is a cinematics and photography business based in the UK.
Contact:
📞 07963 353390
✉️ bethany@bethanycinematics.co.uk

• Client information: Names, contact details (email, phone), billing and booking data.
   
• Media data: Photographs and video footage that identify individuals.
   
• Technical data: IP addresses and website usage via cookies (if applicable).
   

PurposeLegal BasisBooking and client communicationContractCreating and editing mediaConsent or Legitimate Interests (e.g., portfolio, marketing)Website analytics and cookiesConsent  

• We obtain explicit, specific consent for use of portraits or footage—website, portfolio, social media, etc.
   
• For event guests or background individuals, we rely on legitimate interests, with options to object; we’ll use signage like “filming in progress” when needed.
   

You have the right to:

1. Access your personal data
    
2. Correct inaccuracies
    
3. Request deletion (“right to be forgotten”)
    
4. Restrict processing
    
5. Receive your data in portable format
    
6. Object to processing, including for marketing
    
7. Withdraw consent at any time (without affecting prior lawful processing)
    
8. Lodge a complaint with the UK Information Commissioner's Office (ICO)
    

• Storage: Secure, encrypted servers and password‑protected devices; external backups are locked.
   
• Retention:
   
  • Client records & media retained for 7 years (for accounting/HMRC), unless you request earlier deletion.
     
  • Consent records kept as long as they are relevant.
     
• Security measures: Strong passwords, encryption, firewalls, backups, secure disposal of hard copies.
   

• Shared only with trusted subcontractors (e.g., editors, printers) under confidentiality agreements.
   
• No transfers outside the EEA unless proper safeguards are in place.
   
• Disclosure may occur if required by law (e.g., court order, police request).
   

If a breach occurs that risks your rights or freedoms, we will notify both you and the ICO within 72 hours of becoming aware.

If we use cookies or analytics, this will be made clear at the point of use. You may control or withdraw consent at any time.

If any identifiable minors are photographed or filmed, we always obtain written consent from a parent or guardian.

Where legitimate interests apply (e.g., event background footage), we’ve balanced your rights and provided ways to object. Your objection will be respected.

Data Controller: Bethany
📞 07963 353390
✉️ bethany@bethanycinematics.co.uk

If you’re unsatisfied with our response, you have the right to lodge a complaint with the ICO.

• Draft a Photo/Video Consent Form with clear checkboxes for each usage area.
   
• Use “filming in progress” signs at public events to inform guests.
   
• Keep consent forms secure and archived for as long as the media is retained.